Senior Buyer

Fayetteville Technical Community College is recruiting for a new member to join our Procurement Team and now accepting applications for a full-time Senior Buyer.

The senior Buyer will perform responsible work in the procurement of goods and services for the College. The senior buyer is responsible for all equipment purchases and performs the full range of duties as assigned with only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.
 

• Processes solicitations and purchase orders for equipment, and occasionally for supplies, services, and maintenance; ensure appropriate use of vendors, commodity numbers, general ledger accounts, and source of funds; ensure appropriate authorizations; ensure accuracy and timeliness in the processing of all orders; work closely with vendors to negotiate pricing and ensure timely delivery of equipment.
• Knowledgeable, and must stay up to date, on procurement processes for items above our delegation, and use of systems required to submit documentation to the North Carolina Division of Purchasing and Contract (P&C). Work with P&C when procurements are above our delegation, including approval of solicitation documentation and to post on the eVP website, and approval and request to award contracts after bids are received.
• Collaborates with departments to forecast equipment purchases, and to develop specifications and standards to be used on the solicitation documentation. Prepares invitation for bid packages.
• Conducts pre-bid meetings and distributes bid invitations. Explains and interprets specifications and standards to vendors with the assistance from end user department personnel. Advertises and sets bid opening dates.
• Gathers and compiles written bids. Tabulates bids, evaluating price quotes, comparing to specifications and reviewing for Minority/Women’s Business Enterprise (M/WBE) capabilities. Post solicitations, bid tabulations, and awards on the eVP System in collaboration with the Executive Director of Procurement and Equipment.
• Acts as a back up to the Assistant Director of Procurement for solicitation of contracts for designers and contractors of construction projects.
• May act in place of purchasing supervisor as required and authorized.
• Conducts monthly bank reconciliations for State funds for Accounts Payable and payroll checks. Act as a backup for reconciliations for County and Special bank accounts.
• Reviews and process P-Card transactions for all cardholders on a daily/weekly basis.
• Ensures local, State, and federal guidelines are followed.
• Enters purchasing information into the computer, print purchase orders, make copies of attachments; disperse to appropriate departments.
• Maintains bidder lists and files.
• Works with vendors, faculty, and administrative staff to resolve discrepancies with orders received.
• Maintains vendor files.
• Participates in the preparation of documentation needed for Accounts Payable to process payments.
• Researches payment history of vendors; establish vendor codes.
• Receives vendor billings; review, adjust, and extend changes; verify charges against computer printouts.
• Corresponds with companies to check on status of outstanding orders; handle any related problems.
• Corresponds with instructors to check on receipt of supplies; handle any related problems.
• Assists faculty and staff with orders.
• Assists with maintenance of files for office.
• Interprets purchasing policies and procedures.
• Answers questions and provide information to other College faculty and staff.
• Assists with cashiering/student accounting functions during heavy registration periods.
• Distributes mail daily for the Office of Business and Finance including the recording of incoming checks.
• Performs related duties as assigned.

• Methods and procedures of financial record keeping.
• Modern office methods, practices, and equipment.
• Microsoft Excel and Word.
• Principles and practices regarding Datatel and E-Procurement.
• Appropriate local, State, and federal laws, rules, and regulations relating to assigned functions. Operational characteristics of a computer remote terminal, personal computer, and related peripheral equipment.
• Processes and systems used for procurements over our delegations, for which North Carolina Division of Purchasing and Contracts are involved.

• Analyze situations accurately and adopt an effective course of action.
• Post data and make mathematical computations rapidly and accurately.
• Operate standard office machines, including a computer.
• Understand and carry out both oral and written instructions.
• Data entry and type at a speed necessary for adequate job performance.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contracted in the course of work.

• An Associate’s degree from an accredited college in Accounting, Business Administration, or a closely related field; or equivalent.
• Four years of increasingly responsible general and clerical experience including one year of accounting, clerical, or related experience.